Terms and Conditions

  1. Eligibility
    By submitting this form or purchasing a ticket, you confirm that all information provided is accurate and that you are 18 years or older.
  2. Selection and Ticketing
    • Submission of this form does not guarantee admission to the event. Attendance is limited, and participants will be selected based on specific criteria.
    • If selected, attendees must confirm their place within 24 hours of notification. Failure to do so will result in the spot being offered to the next eligible candidate.
    • Tickets are non-transferable and may not be resold.
  3. Event Participation
    • The organisers reserve the right to modify the event schedule, speakers, venue, or other details without prior notice.
    • Attendees are responsible for their own travel and accommodation arrangements unless explicitly stated otherwise.
    • The organisers hold Public Liability Insurance (PLI) and Employer’s Liability Insurance (ELI) for the event, covering accidents and incidents arising directly from the organisers’ negligence. Attendees participate at their own risk for personal belongings and activities outside the organiser’s responsibility.
  4. Data and Intellectual Property
    • Attendees have no rights to the event’s intellectual property, branding, or any data collected during or after the event.
    • Event data collected, such as ticketing details, is handled through a third-party provider and is part of the direct data transaction necessary for ticket purchase.
  5. Media Consent
    By attending the event, you consent to the use of any photographs, videos, or media captured during the event for promotional purposes. If you wish to opt out, you must notify the organisers in writing prior to the event.

GDPR Compliance and Data Protection

  1. Data Collection
    • Data is collected via the event website, ticketing platforms, and submission forms for purposes such as event management, communication, and marketing (where consent is given).
    • Personal data collected includes, but is not limited to, names, email addresses, phone numbers, and payment details for ticket purchases.
  2. Data Retention
    • Personal data is securely stored for up to 12 months following the event unless explicit consent is provided for future marketing communications.
  3. Third-Party Transactions
    • Data collected during ticket purchases is processed by third-party ticketing providers. These transactions adhere to the privacy policies and security measures of the respective providers.
  4. Website Data Protection
    • The event website uses SSL encryption to protect data transmission. Cookies may be used for functionality and analytics, with users given the option to manage preferences upon visiting the website.
    • Personal data submitted via the website is stored securely and accessed only by authorised personnel.
  5. Communication and Consent
    • By submitting your details, you agree to be contacted by the organisers regarding event updates, confirmations, and related opportunities.
    • You have the right to withdraw consent or request access, correction, or deletion of your personal data at any time by contacting [email address].
  6. Data Security
    • The organisers follow strict data protection protocols to safeguard personal information against unauthorised access, alteration, or disclosure.
  7. Exclusions of Liability
    • The organisers are not liable for loss or damage to personal belongings during the event. Attendees are advised to ensure their possessions are secure.
    • The organisers are not responsible for any third-party actions, including those of ticketing platforms or venue operators.
  8. Changes to Terms
    • The organisers reserve the right to amend these Terms and Conditions or GDPR policies at any time. Attendees will be notified of significant changes affecting their rights.

Anti-Bribery and Corruption Policy

  1. Commitment to Integrity
    The organisers of the event uphold the highest standards of integrity and transparency. We are committed to ensuring compliance with all applicable anti-bribery and anti-corruption laws, including the UK Bribery Act 2010.
  2. Zero Tolerance
    • Bribery in any form, whether direct or indirect, is strictly prohibited. This includes the offering, giving, receiving, or soliciting of anything of value to influence a decision, secure an advantage, or gain preferential treatment related to the event.
    • Attendees, sponsors, exhibitors, and staff are required to adhere to this policy and report any suspected incidents of bribery or corruption.
  3. Gifts and Hospitality
    • Modest gifts and hospitality intended for general goodwill and relationship-building are acceptable, provided they are reasonable, proportionate, and compliant with legal standards.
    • Any gifts or hospitality that could be perceived as an attempt to influence decision-making are strictly prohibited.
  4. Reporting Obligations
    • All individuals associated with the event must immediately report any suspected bribery or unethical behaviour to the organisers at [contact information]. Reports will be treated confidentially and investigated thoroughly.
  5. Consequences of Non-Compliance
    • Violation of this policy will result in appropriate disciplinary action, including exclusion from the event, termination of agreements, and reporting to legal authorities where necessary.
    • Exhibitors, sponsors, or attendees found in breach may forfeit any associated fees or rights without compensation.
  6. Ongoing Monitoring
    • The organisers regularly review and update anti-bribery procedures to ensure compliance and effectiveness. Training and communication are provided to relevant staff and stakeholders.