News
Top 5 maximize attendee engagement at your next conference.
By Jess M. March 2024 edition
Finding it challenging to keep delegates off their phones? Looking to build a strong network through in-person conferences?
Here are our top 5 ways to keep delegates from being digitally distracted.
1, What delegates want to hear & see.
Sound obvious, but most people forget subject matter, well matters. By using surveys to gather relevant data on attendees’ preferences is crucial for curating an engaging conference experience. By understanding the subjects and topics that resonate most with the audience, event organisers can tailor the programme to closely align with their interests. This ensures that attendees are presented with content that they find valuable and engaging, increasing the likelihood of them leaving the conference feeling satisfied and keen to return. Surveys act as a powerful tool for gathering insights, enabling organisers to refine every aspect of the event—from keynote speakers to breakout sessions—then fostering a deeper connection between attendees and the conference content.
Activation Photo by iStock
2, Experience your brand in person
Setting up activation areas and pop-ups for your products is a smart way to get people excited about what you offer. These special areas give folks a chance to try out your products up close and personal. It’s like having a mini-experience with your brand! Plus, it’s a great opportunity to share cool info about your products and services. And guess what? You can even keep track of how people interact with your stuff, so you learn what they like best. It’s like collecting clues on how to make your products even better!
I Photo credit @ Bevec, Kairos
3, Networking & wellness, Let it soak in.
Taking regular breaks during networking and wellness sessions is really important. It gives everyone a chance to chat about what they’ve learned and recharge their batteries. Just like how you need to take breaks when doing homework, breaks during conferences help keep everyone focused and interested. When you come back after a break, you’re ready to learn and listen again. It’s like pressing the reset button on your brain.
Photo credit @ igloo 2023
Want to see how we can transform your event?
4, Presentation & content
Using lots of pictures and graphics in your presentations is a great idea! Pictures can show what you mean better than words sometimes. And if you need to remember what to say, you can have notes on a screen in front of you. It’s like having a cheat sheet to help you give a great presentation. Making your presentations easy with premade Canva templates can really level up your presentation game. Plus, it helps keep things consistent throughout the conference
5, Break out sessions
Breakout rooms are like special spaces within the conference where attendees can focus on specific topics and interact more closely with speakers. It’s like having a smaller, more intimate gathering within the larger event. This makes the experience feel more authentic and personal. Attendees can ask questions, share ideas, and even get help with their specific problems. It’s like having a mini-conference just for them
Understanding these principles is essential for keeping your delegates engaged throughout your conference.
However, implementation can be challenging, especially when striving for fresh, competitive ideas and managing time effectively. But, we are here to help.
We have been where you are.
We understand your struggle, long hours, and uncertainty in design choices. That’s why Bevec was set up: to maximise your brand’s exposure, being seen and heard by the right people in the right place. Our team of super-creatives are here to guide you and develop your vision into reality.
Want to see how we can transform your event?
Data driven results
Crafting events with data insights ensures tailored experiences, delivering measurable impact and strategic success for your brand.
In house production
Access to years of experience, fast seamless execution and cost-efficiency with our in-house production, ensuring tailored events for your brand’s success.
Memorable experiences
We elevate your brand’s impact, fostering lasting connections and enhancing loyalty among your audience.
“highly efficient and very easy to work with”
– Peter Dawson, Company Director
“absolute pleasure to work with and provides
a highly professional service from start to finish”
– Dan Nixon, Event Manager
“Absolutely amazing service!!!”
– Caitlyn Haslegrove, Private Event Organiser
HOW IT
WORKS
Step 1: Quick chat
Schedule your coffee with us (here) and find the best event experience that matches your vision.
Step 2: We handle the Detail
Watch as we deliver your eventexperience with precision and rapid turn around creating lead impressions.
Step 3: Result!
Impress your team with exceptional results backed by data, event media and social proof from your corporate event.
Want to see how we can transform your event?
Event Packages
zero to hero. Fully managed events.
from £14,990 +vat
This is for brands planning creative, high-impact experiential events or pop-ups.
We develop the concept, source locations and suppliers, manage production, and run the event on the day.
It’s ideal if you want to launch something bold, but need support bringing it to life.
Our portal keeps planning clear and easy to follow, while our tools speed up guest check-in and make networking simple.
Available on tight timelines, this package helps you move fast, stay creative, and deliver something memorable — without the usual complexity.
from £9,990 +vat
This package is for organisations planning a conference or award show who want full event support from start to finish.
We take care of the planning, supplier sourcing, budgeting, and day-of delivery — so you don’t have to juggle everything yourself.
You’ll also get a shared portal to track documents and progress, saving you from searching your inbox.
Guests benefit too, with fast check-in through our app and networking via their contactless name badges.
It’s streamlined, organised, and designed to deliver a professional event without the stress.
from £5,990 +vat
This package is for teams running pop-up events, small conferences, or meetings who need a professional team to manage everything on the day, with AV ready to go.
We include an event manager, a pre-event call to prep, and a full AV kit that’s fast to set up — helping you hire cheaper venues with less access time.
You also get access to our delegate app (for fast check-in), contactless name badges (so guests can swap details instantly), and a client portal to keep everything organised and in one place.
It’s available for next-day delivery — ideal when time is tight and expectations are high.
Centralise, personalise and track
your whole event campaign.
Build a single source of truth for your team.
Say goodbye to cluttered inboxes and scattered files—centralise all your planning and event materials in one seamless portal. Effortlessly share presentations, campaign assets, action plans, documents, and insights in a single, vibrant space.
Go beyond one-off events—build a strategic, results-driven brand experience campaigns that aligns with your KPIs, ensuring every event contributes to long-term success.
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